Ultimate Guide to Planning Your Dream Gap Year Adventure

How to start planning your gap year?

Begin by answering some key questions and brainstorming big picture ideas. Get out a piece of paper and find a place free from distractions to think. Spend at least 15 minutes answering these questions:

• Why do you want to take a gap year?

• If you could do anything what would you do?

• Any places you dream of spending time during your gap year?

• Do you have a timeline for when you’d like your gap year to begin & end?

Keep coming back to this brainstorming list for the next few weeks - months. Set aside 5-15 minutes per day to plan your gap year, either by brainstorming, researching opportunities online, or talking to people in your community who might support your idea. Hoping to become fluent in French? Talk to your French teacher. Want to explore the arts more in depth? Ask your art teacher about courses or studios to enhance your skills.

TIP: When researching opportunities online, make note of what specific activities or locations most interest you, in addition to program names and websites. You might find that a semester or year-long program that caught your eye is out of your price range, but you could replicate the parts of the experience that most interested you for a shorter time period or in a different location in a way that aligns with your budget.

Budgeting

Don’t put off thinking about your gap year budget for too long. You may find that you need to spend time working and saving to help fund your dream gap year. Have a conversation with your parents or caregivers about how much, if any, they might be willing to contribute to your gap year fund. Calculate how much you have saved, or how much you might be able to earn between now and when your gap year begins. Set up a spreadsheet with your gap year budget and itemized expense lines based on how you hope to spend your gap time.

6 weeks of Independent Travel in Europe:

Airfare $1,400

Lodging $2,700

Meals $1,300

Activities/Spending Money $1,400

Public Transportation $400

Passport $145

Travel Insurance $190

Total $7,535

2 month sustainability internship in Costa Rica:

Airfare & In-country transportation $750

Program Fee (Includes Accommodation & Meals) $1,400

Spending Money $400

Passport $145

Travel Insurance $120

Immunizations & Personal First Aid Kit $120

Total $2,935

It is possible to have a great gap experience, even incorporating some travel, on a budget. Advance planning can be especially helpful, as that gives you more time to save up for more expensive gap experiences later on. You might consider imbedding some work into your gap experience to continue saving up for a winter or spring experience. Opportunities for international paid work are fairly limited for gap year students, though some gappers might consider applying for a Working Holiday Visa for New Zealand or Australia. Work Away is a great way to travel on a budget by working a set number of hours per week in exchange for room and board.

Staying in hostel dorm rooms is great for budget travel, and also helps in meeting fellow travelers. Cooking your own meals in a hostel kitchen or dining at local markets or street food stalls is often a more budget friendly alternative to eating in expensive restaurants every meal.

For those keen to explore another part of the U.S. you might considering a gap year through an Americorps program such as NCCC, American Conservation Experience, or City Year. A service year is a great opportunity to build practical skills as part of a team engaging in meaningful service, develop leadership abilities, and potentially earn a Segal Education Award that can be used towards higher education expenses.

Destinations

Where you spend your gap year might depend on your goals and aspirations for your year. Are you hoping to become fluent in Spanish or Japanese? Do you want to spend part of your gap year engaging in a marine science internship or volunteer project? Does working at a ski resort and skiing or snowboarding on your days off sound like a dream gap year? Think about how locations relate to your interests and desired experiences when planning your gap year.

Tip: If you have family or friends that live in another part of the country or abroad, see if it is possible to link your gap year to their location. Having a local connection as a familiar face, emergency contact, or even a free - cheap place to stay can be a huge bonus.

You’ll want to consider the safety of any locations you might travel to. You can look at country profiles on the U.S. Department of State website, and view Traveler’s Health information provided by the CDC. Regardless of where you travel, you should always ensure that you have adequate health insurance and travel insurance to cover you in case of illness or injury during your gap year.

Structure & Support

You’ll want to spend your gap year doing things you enjoy in places that interest you, but you also want to ensure that those places and experiences offer you an appropriate amount of challenge and support. This is key for a successful gap experience. Ask yourself:

1. How comfortable am I venturing out in the world on my own?

2. Can I use my voice to be an advocate for myself?

3. How will I manage stressful situations?

If these questions make you feel anxious, or you feel that you might struggle to advocate for yourself or independently manage stressful situations, then you might opt for a more highly structured and supported experience to begin your gap year. Programs that incorporate a program leader or mentor can be a great start for students who don’t feel ready for an independent experience or would feel more reassured with additional support. You want to feel challenged during your gap year, but not challenged to the point that you become stressed and unable to cope. Talk with your parents or caregivers about what level of structure and support you might need.

Tip: It’s a good idea to begin the gap year with more structure & support and transition into experiences that allow for greater independence as the gap year progresses.

Want more advice on how to plan your dream gap year adventure? Check out the DIY Gap Year Toolkit. It includes: a 64 page workbook with engaging exercises to jumpstart your gap year planning; informative videos on The Foundations of the Gap Year, How to Set Gap Year Goals, Budgeting, Safety, and A Step by Step Guide for How to Launch Your Gap Year; Access to a Gap Year Opportunities List with over 100 different experiences to choose from; and a One-on-One Planning Session to workshop your Gap Year Plan with a professional gap year consultant.

Gap Year Travel in Europe on a Budget

By Josie Herring

During the spring portion of my gap year I spent 2 months traveling solo-ish in Europe. Although this was never in my original gap year plan, I had to rearrange my plans quite a few times and it is where I ended up and I am so grateful that I did. This past year was a weird time to take a gap year with ever-changing COVID restrictions, war, and multiple other factors. Not only did I get to learn about the world and myself, but I also learned the importance of going with the flow. I’ve always considered myself to be a flexible person, able to move wherever life takes me but in all honesty, this was a totally different ballgame. I had never traveled alone for so long and I had never left home with no idea when I would come back. In March, I booked a one way plane ticket to Copenhagen and packed up my backpack and took off with minimal plans, a tight budget, and no return flight home. I had plans to meet a friend in Copenhagen and then head to Cadiz, Spain to spend 3 weeks at a Spanish school. From there, I had pretty vague ideas about where I would end up. I found this a little bit stressful at first but as I got into it I realized there was no need to be as worried as I was. As soon as my plane landed in Copenhagen, I was ready to go wherever my feet (and FlixBus) would take me.

Semana Santa in Cadiz, Spain

Before continuing, I would like to restate that I did this on a pretty strict and pretty much self-funded budget. I spent a lot of my senior year of high school and the summer after graduation working 40+ hours a week between two jobs, as well as picking up odd jobs like dog sitting and babysitting on the side to make my gap year possible. Before departing for this trip, I had moments of weariness. Did I have enough money to actually do this? Would I be able to make it work on my budget? The answers were yes. In total I had around $6000 in savings when I left and ended up using a little over $5000 for the total 2 months of my trip. There were small sacrifices I had to make along the way such as choosing to take a $15 ten hour bus ride over a $40-$50 six hour train ride or spending less on food (by cooking at my hostel rather than eating out every meal) in order to purchase tickets to see things like The Alhambra in Granada or Belem Tower in Lisbon. In the end, it was always worth it. Maybe I was on a bus for ten hours, but hey I got to see the beauty of the Spanish countryside. Maybe I spent a little less on food some days by cooking rather than eating out, but I got to walk around sites filled with history and culture.

Alhambra in Granada, Spain

Moving on from budgets and finances and to the actual traveling part, it’s safe to say I was pretty nervous going into this trip. I had very minimal experience traveling alone, especially outside of the United States so the idea was pretty daunting at first. I wasn’t solo for my entire trip and met up with friends in a couple different places, but for the majority of the time I was on my own. My main concerns were having to navigate new cities and countries alone and being extremely lonely during the solo portions of my trip. Madrid was the first city I visited by myself and also where I realized there was no need to be as nervous as I was. I immediately made a new friend my first day there and was able to keep doing this for the rest of my trip. Not only did staying primarily in hostels help me to save money but it also allowed me to meet people in every city that I visited. I never felt truly alone because I was constantly meeting new people and spending time exploring new places and experiences with my newfound friends. I even met people that I’m still in contact with and plan to see again even after leaving them behind and returning home.

During my travels across Europe, I saw places I had previously only ever dreamed of visiting. I visited stellar museums in Copenhagen, bustling food markets in Spain, colorful tiled buildings in Portugal, castles in Budapest, and the clearest water I have ever seen in my life in Croatia. I spent a big portion of my trip (3 weeks) at a Spanish school in Cadiz, Spain. I spent each week going to classes in the morning and then exploring the smaller city during my afternoons. Not only was I able to learn and improve at Spanish, but the school also offered cultural activities where we were able to learn about the history and culture of the city and country we were in. I was able to learn and improve my Spanish skills while also getting to form a connection with the city I was in and the people around me. My time at the school prepared me to continue traveling around Spain afterwards as well. I left Cadiz with better (but still not perfect) Spanish and more knowledge about culture and customs in Spain. I found it easier to visit different cities like Granada and Barcelona because I felt as though I was more prepared to communicate and navigate the cities. The rest of my time in Spain was spent visiting centuries old landmarks, art museums such as the Picasso museum in Barcelona, and also eating amazing food. From Spain I headed to Portugal, a country somewhat similar but also totally different from Spain. I spent most of my time in Portugal exploring the most picturesque places such as the Algarve, Jardins do Palácio de Cristal in Porto, and the ancient architecture of Portugal's past.

Lisbon, Portugal

Originally I planned to only visit Copenhagen, Spain, and Portugal but as time went on I was ready to see something new. I found a cheap round trip flight to Budapest with a return flight from Dubrovnik and less then 48 hours after booking it, I was off to a completely different part of the continent. That spontaneous decision is probably one of the best I made during my entire trip. I got to see historical pieces of Budapest and learn more about Hungarian culture. From Budapest I headed to Zagreb, Croatia where everyone was welcoming and kind. During my first day I did a walking tour (one of my favorite activities in any city I visited) and got to learn about the history of Croatia, Yugoslavia, and some of the awesome things we have today that came out of Croatia (electric light bulbs for example!).

Split, Croatia

By the end of my trip, I felt as though I had left a small piece of my heart in every place I visited. After coming home, everyone asked me my favorite place I went to, my favorite things that I did, my favorite foods that I ate, etc. Those questions were extremely difficult to answer because everywhere I went had something different that I loved. Semana Santa celebrations in Cadiz, the Alhambra in Granada, Park Guell in Barcelona, Rua Augusta Arch in Lisbon, the Jewish quarter of Budapest, the old towns of Croatia, and so much more. It’s impossible to pick a favorite place or favorite thing out of all of these amazing experiences.

Fisherman’s Bastion Budapest. Hungary

In the end, I am extremely grateful I decided to take a gap year and for all the places it took me. I am grateful that all of my plans changed and I ended up in places I never planned to visit this year. I am grateful for all the people I met and the connections I created with people from all across the globe. And finally, I am so grateful that I was able to have the experience of traveling alone for the first time. It gave me a chance to spend more time with myself and really evaluate myself. Every person in life builds their personality from the people they spend the most time around and in a way, our personalities are all just little pieces of each other. Traveling by myself gave me the chance to discover more about who I am and what I want from life without the presence of close friends and family from home. While it’s fun to travel with friends and it’s fun to have people to share our experiences with, it’s also liberating to travel alone and amazing to see how you can develop from doing so.

Josie was the 2021 Recipient of the Free to Roam Adventures Gap Year Counseling Scholarship. For details, or to apply click here.

Gap Year Planning Tips

Tips for Planning a Meaningful Gap Year 

Planning a gap year might seem like an overwhelming task, especially if you don’t know many students who have taken a gap year. Maybe you know someone who has taken a gap year, but feel their experience is not what you want for your gap year. There is no single formula for a “good” gap year, but there are a few simple guidelines that I believe can help you navigate the planning process.

• Make it uniquely yours! What worked well for someone else might not be right for you.

• Start with some structure & support, then transition to experiences that allow for greater independence.  Selecting gap year opportunities that are appropriate to each individual student’s experience and comfort level helps students to be challenged appropriately, while maximizing opportunities for growth.

  Keep in mind, opportunities that offer a higher level of structure and support (ie. program leaders supervising students 24/7) tend to cost more. This extra support can be worthwhile and provides parents with peace of mind. Students with a high degree of independence, good communication skills, and previous experience away from home might benefit from gap opportunities that allow them to experience more freedom and individual responsibility.

• Incorporate practical skill-building experiences, as well as, fun & adventure. Time spent exploring  personal interests and trying new things allows students to reflect on their own values while exploring critical life questions:  Who am I? What kind of life do I want for myself?

Ikigai is a Japanese concept meaning “reason for being”

• The gap year planning process should be student driven. Gap Year Consultants & parents assist with research and guidance, but students should be active contributors throughout the planning process.

• A gap year experience does not need to be specifically created and marketed as a “Gap Year Program”. Work or volunteering while living at home, WOOFING or WorkAway, Interning or Job Shadowing, or participating in an all ages Volunteer Program Abroad can all be excellent gap year experiences.

  Consider including at least one non-gap year specific experience into your gap year. Through work, volunteering, interning, or job shadowing, students are able to interact with diverse age groups or folks from different backgrounds. These experiences allow students to broaden their perspective (without necessarily leaving their hometown); while honing critical life skills, such as, motivation, communication, time management, and more.

Want more advice on planning a meaningful gap year? Schedule a no obligation introductory consultation today!

Paying for a Gap Year

Whether you are a student or parent of a student interested in a gap year you are probably trying to figure out how (and why) you should pay for a gap year when you’ve got college tuition to worry about. This is a totally reasonable concern. However, a well-planned gap year does not require you to spend thousands of dollars. Some of the most transformative gap years are also the most affordable.

You may find that a gap year actually helps to save you money. According to data from the nonprofit Complete College America, only 20 percent of students complete a bachelor’s degree in four years. Only 57 percent of students who enroll in college will graduate in six years. That means there is a very high likelihood, that students entering college next year, right out of high school, will take longer than 4 years to graduate, accruing more debt as a result. In contrast, research has found that students who take a gap year are more likely to graduate in 4 years or less. A gap year allows students to explore possible career or major options, work a minimum wage job (gaining critical perspective on the opportunity value of a college degree), travel, and often take a much needed break from academia for their personal mental health. The result is a more mature, focused, and generally well-prepared student entering college.

Work Work Work

Self-funded gap year travel is much more affordable than most peer-based travel programs. I paid for 2 months in Australia, New Zealand & Fiji by babysitting and working at a frozen yogurt shop for a year. Working to pay for your own travel makes the experience more meaningful, because you know how hard you worked to get there. Funding your own travel experiences also means you will likely be more frugal and make better choices when spending money during your travels.

Working during the summers throughout high school could allow you to save up enough to spend your entire gap year abroad. Many students spend part of their gap year working while living at home to fund travels during the second half of their gap year. There are also opportunities to work while you travel during your gap year through programs such as Work Away or Woofing.

Consider the Cost

Destination matters when paying for a gap year - Southeast Asia, Central, or South America are less expensive than Australia, New Zealand, or Europe. Staying in one place is cheaper than hopping from one destination to the next. You don’t have to leave the United States (or your home country) for an epic gap year travel experience! The cost of your airfare will take up a big portion of your gap year budget. Instead of planning a round the world trip, spend several months getting to know the hidden gems and off the beaten track places of a country or continent. A few months of volunteering followed by several weeks of independent travel is a great way to immerse yourself in local culture without spending a ton of money. Use local transport options and eat local food (or cook your own food) for a more authentic experience. Staying in hostel dorms, with family, friends, or camping will cut your expenses a considerable amount.

Start Planning Early

Fully funded gap year opportunities often have earlier application deadlines, so start researching opportunities during your freshmen - junior years so that you can anticipate application deadlines. Do your research and find a scholarship or program that really suits you and your gap year goals. Work hard on your application, and ask someone to read over your essay if one is required. Be sure to allow enough time for any references or recommendations to craft a thoughtful letter of recommendation for you.

Some universities, such as University of North Carolina Chapel Hill, Florida State University, and Tufts University offer gap year programs with merit and/or need-based scholarships to fund some admitted students’ gap year experiences. If you are considering applying to a school that offers a gap year program, get in touch with the school’s Office of Admissions to find out what you need to do to be considered for their gap year program.

Be Proactive

In order to increase accessibility, more and more gap year programs are offering financial assistance and need-based scholarships. Not all programs spend money to advertise their financial aid though. If the program you are interested in does not specifically advertise financial aid, reach out to ask if they do offer scholarships or financial aid. If you are planning an independent gap year, but need some help with planning details, many Gap Year Consultants (myself included) offer need-based assistance or scholarships for their advising services.

More students are interested in having an internship experience during their gap year. If you have a particular career or job that interests you because of someone you know that does it, ask them if they might be able to help you secure an internship during part of your gap year. Be sure and make it clear you’d like to gain real experience and an understanding of what a career in the field is like. You shouldn’t waste a semester in an unpaid internship if all you will be doing is making coffee (unless you are interning at a coffee shop).

Don’t Give Up

If you don’t get that scholarship or internship you had been hoping for, don’t give up! Failing and learning to bounce back is an important part of growing up. I have found that when things don’t go as planned I am usually pleasantly surprised with the result, and I’ve learned to become more adaptable and resilient because of my failures.

Maybe you’re reading this because you didn’t get in to any of the colleges to which you applied and you find yourself facing a gap year by default. You didn’t plan for one and haven’t saved for one. All is not lost! Many organized gap year programs have begun partnering with community colleges or universities to offer college credit options for gap experiences. The catch is, if you are admitted to a college and choose to defer your admission for a gap year, most schools stipulate that you cannot earn college credit during your gap year. Therefore, you can only take advantage of the opportunity to earn college credit during your gap year if you have not deferred admission for the following year. Getting practical or travel experience while earning a semester of college credit is a pretty good silver lining! Some programs that offer college credit can also be paid for using a 529 college savings plan.

If you are planning to re-apply to colleges during your gap year, it is important that you plan ahead and allow enough time to dedicate to applications / interviews. Work on applications over the summer and have them all ready to submit if you will be traveling during the fall semester. Use your gap year to learn more about yourself, your interests, skills, and goals for the future. If you approach your gap year with the right intention, it won’t be a waste of time or money, but a wise investment in your future.

Scholarship Resources:

Gap Year Association

GoOverseas

GoAbroad